Effective Date: 01 January 2025

thepeopleprotectors (“we,” “us,” or “our”) values your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information when you engage with our services or visit our website.

1. Information We Collect

We collect and process personal data that you provide to us directly, as well as information automatically collected through your use of our website or services.

a. Personal Information You Provide

This includes:

• Name
• Contact details (email address, phone number, address)
• Job title and company information (where applicable)
• Any other details provided in communication or during consultancy services.

b. Information Automatically Collected

When you visit our website, we may collect:

• IP address
• Browser type and version
• Operating system
• Referring website links
• Usage data (e.g., pages viewed, time spent on the site).

2. How We Use Your Information

We use your data for the following purposes:

1. Service Delivery: To provide health and safety consultancy services, including risk assessments, audits, and training.
2. Communication: To respond to your inquiries, provide updates, and manage customer relationships.
3. Marketing: To send newsletters, offers, and updates (you can opt out at any time).
4. Compliance: To comply with legal obligations or to enforce our terms and conditions.

3. Sharing Your Information

We do not sell or rent your personal data to third parties. However, we may share your information in the following cases:

• Service Providers: With trusted third parties who help us operate our business (e.g., IT support, payment processors).
• Legal Requirements: If required by law, regulation, or to protect our legal rights.

4. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy or to comply with legal obligations.

• Client data is retained for a minimum of 6 years to meet business and regulatory requirements.
• Website usage data is typically stored for a shorter period, usually 12 months.

5. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request correction of inaccurate or incomplete data.
• Erasure: Request deletion of your personal data, subject to legal obligations.
• Restriction: Request restriction of data processing in certain circumstances.
• Portability: Request a transfer of your personal data to another organisation.
• Objection: Object to processing for direct marketing or legitimate interest purposes.

To exercise any of these rights, please contact us at: info@thepeopleprotectors.com

6. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. These include encrypted communications and secure data storage solutions.

7. Cookies and Tracking

Our website uses cookies to improve user experience. Cookies are small data files stored on your device. By using our website, you consent to the use of cookies.

You can manage or disable cookies through your browser settings. However, disabling cookies may limit the functionality of our website.

8. Third-Party Links

Our website may include links to third-party websites. We are not responsible for the privacy practices or content of these websites. Please review their privacy policies before providing your data.

9. Changes to This Privacy Policy

We may update this privacy policy from time to time. Any changes will be posted on this page, and the “Effective Date” will be updated accordingly.

10. Contact Us

If you have any questions about this privacy policy or how your data is handled, please contact us:

thepeopleprotectors LTD

Email: info@thepeopleprotectors.com
Phone: 0776 287 0051
Address: Herne Bay, CT6 5LX